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Legal Hold Specialist

Whippany, United States

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Date live: 04/09/2026

Business Area: Legal

Area of Expertise: Legal

Contract: Permanent

Reference Code: JR-0000104537

Salary / Rate $110,000.00 - $155,000.00

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Barclays Legal

Join the Legal team to protect Barclays, its employees, and its brands while ensuring global competitiveness and compliance with legal standards. Your responsibilities will include risk mitigation, managing strategic transactions, and overseeing business contracts.

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Join us as a Legal Hold Specialist and play a critical role in managing the end-to-end lifecycle of legal holds within a global financial services environment. This position partners closely with Legal, business technology teams, and Records Management teams to ensure proper identification, preservation, and defensible handling of data. You will act as a subject matter expert in Discovery and disposal holds, advising stakeholders on best practices and regulatory requirements. The role also involves driving process improvements, supporting lawyers, and overseeing legal hold solutions. This is an excellent opportunity for a detail oriented professional to influence enterprise-wide data governance and legal risk mitigation strategies.

To be successful as a Legal Hold Specialist, you should have:

• Experience in eDiscovery, legal hold, or records management, ideally within a financial services or regulated environment

• Proven understanding of legal hold lifecycle, including identification, preservation, and release processes

• Ability to partner with attorneys, compliance, and records management teams to scope and manage legal holds

• Knowledge of regulatory frameworks related to data retention and disposal obligations

Other highly valued skills include:

• Experience working with or supporting litigation and legal hold platforms

• Stakeholder management and communication skills, with the ability to influence cross functional teams

• Demonstrated ability to analyze processes and recommend improvements for efficiency and risk reduction

• Problem solving, organizational, and multitasking skills in a fast-paced environment

This role is located in Whippany, NJ.

Minimum Salary: $110,000

Maximum Salary: $155,000

The minimum and maximum salary/rate information above includes only base salary or base hourly rate. It does not include any other type of compensation or benefits that may be available.

Barclays employees are eligible for a suite of competitive and generous employee benefits, including medical, dental and vision coverage, 401(k), life insurance, and other paid leave for qualifying circumstances.

This position is eligible for an incentive award.

Purpose of the role

To manage eDiscovery matters and drive eDiscovery strategy on matters with internal and external stakeholders, advising legal and other teams on challenges related to identification, preservation, retrieval, culling, analysis and use of data. Provide comprehensive technical expertise for data preservation, retrieval and culling exercises bank wide. Also responsible for supplier management of eDiscovery vendors, management of external eDiscovery spend by vendors and law firms, and relationship management of eDiscovery suppliers (including maintenance of data security and privacy) and collaboration cross functionally on various bank-wide initiatives that impact eDiscovery processes as well as ensuring that eDiscovery activities are aligned with the bank's overall goals and objectives. 

Accountabilities

  • Partnership with internal stakeholders, outside counsel and eDiscovery suppliers throughout lifecycle of a matter to oversee matter activities, ensuring best practices are implemented with an eye to advocacy, reduction of risk and management of costs.
  • Management of eDiscovery matters, including identification and preservation of relevant data sources, retrieval, search, processing of data, analysis/ review of data for production of data in response to legal or regulatory requests as well as internal investigations and proactive compliance matters.
  • Management of Disposal Hold and Defensible Disposal processes as well as eDiscovery activities in compliance with records and data management standards, including those related to data protection and data retention.
  • Developing and delivering training programmes to educate employees on legal and regulatory requirements related to eDiscovery and disposal hold processes.
  • Relationship management with eDiscovery vendors, including selecting and retaining vendors, negotiating contracts, and ensuring that vendors provide high-quality eDiscovery services. This includes security and privacy requirements.
  • Development and implementation of eDiscovery and disposal hold policies and procedures.
  • Collaboration on strategic initiatives and projects to reduce cost and risk associated with the use of electronic data.
  • Collaboration and/or consultiion with internal and/or external parties to leverage technology to increase efficiency during the retrieval process for new and existing e-comms data sources.
  • Management and implementation of retrieval according to standard operational procedures for centralised data sources as well as preservation processes.

Assistant Vice President Expectations

  • To advise and influence decision making, contribute to policy development and take responsibility for operational effectiveness. Collaborate closely with other functions/ business divisions.
  • Lead a team performing complex tasks, using well developed professional knowledge and skills to deliver on work that impacts the whole business function. Set objectives and coach employees in pursuit of those objectives, appraisal of performance relative to objectives and determination of reward outcomes
  • If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
  • OR for an individual contributor, they will lead collaborative assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will identify new directions for assignments and/ or projects, identifying a combination of cross functional methodologies or practices to meet required outcomes.
  • Consult on complex issues; providing advice to People Leaders to support the resolution of escalated issues.
  • Identify ways to mitigate risk and developing new policies/procedures in support of the control and governance agenda.
  • Take ownership for managing risk and strengthening controls in relation to the work done.
  • Perform work that is closely related to that of other areas, which requires understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
  • Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategy.
  • Engage in complex analysis of data from multiple sources of information, internal and external sources such as procedures and practises (in other areas, teams, companies, etc).to solve problems creatively and effectively.
  • Communicate complex information. 'Complex' information could include sensitive information or information that is difficult to communicate because of its content or its audience.
  • Influence or convince stakeholders to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Barclays welcomes applications from all candidates and is committed to ensuring reasonable adjustments (accommodations) are put in place to allow for a fair and inclusive recruitment process. For more information and how to request one, please review Adjustments to the recruitment process.

We’re a global, vital and highly respected financial organisation with an inspiring Purpose. Operating in 39 countries and employing around 100,000 people across the world, we help communities, individuals and businesses thrive. And we’ve created financial solutions and technology that the world now takes for granted. A career with us can offer incredible variety, depth and breadth of experience, and the chance to learn from some of the best minds in technology and finance.

To find out more about Barclays' strategy please click here.

We are an equal opportunity employer and opposed to discrimination on any grounds. It is the policy of Barclays to ensure equal employment opportunity without discrimination or harassment on the basis of race, colour, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Barclays is required by law to confirm that you have the Legal Right to Work in any role that you apply for. If you currently hold a work visa sponsored by Barclays, or you would require sponsorship from Barclays, you must declare this as part of your application. Sponsored visas are role and entity specific and any changes must be reviewed. It is important that you ensure you are working on the correct visa at all times. Failure to accurately disclose your visa status or Legal Right to Work may result in your application or any employment offer being withdrawn at any time.

This is Barclays Whippany

Barclays Whippany is a bespoke technology-led, state-of-the-art workplace of the future. It brings thousands of talented people together in our vital Tech, Cyber Security and Payments command centers that are key to our US and global strategy.

Our campus has everything you need. From excellent food options to childcare, beautiful outdoor areas, collaborative spaces and more.

As well as plentiful onsite parking, we offer a shuttle bus from Manhattan, Newark Penn and Morristown. Commuting made easy.

Our health and fitness centre supports your wellbeing with gym facilities, fitness classes and knowledgeable experts to guide you.

With 63 acres and 500k+ square feet of unique office and amenity facilities, prioritizing co-location, comfort, and productivity.

This is Barclays Whippany

Barclays Whippany is a bespoke technology-led, state-of-the-art workplace of the future. It brings thousands of talented people together in our vital Tech, Cyber Security and Payments command centers that are key to our US and global strategy.

Colleague facilities

Our campus has everything you need. From excellent food options to childcare, beautiful outdoor areas, collaborative spaces and more.

Your commute

As well as plentiful onsite parking, we offer a shuttle bus from Manhattan, Newark Penn and Morristown. Commuting made easy.

Your wellbeing

Our health and fitness centre supports your wellbeing with gym facilities, fitness classes and knowledgeable experts to guide you.

An amazing place to work

With 63 acres and 500k+ square feet of unique office and amenity facilities, prioritizing co-location, comfort, and productivity.

Multicultural ERGs at Barclays

Be you. Be valued. Belong.

We celebrate the unique perspectives and experiences each individual brings, believing our differences make us stronger and drive success.

You can learn more about our commitment to our colleague on our Inclusion and Opportunities page.

Learn more

Application Process

Your application

We’ll ask for information about you, your CV and cover letter.

1

Your assessment

Covering your behaviours and ability at work.

2

Your interview

Exploring your past experiences and skills.

3

Next step

We’ll request additional information so that you can complete our screening process

4
How to ApplyRead our FAQ's
Barclays

Working flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports your personal needs, alongside the professional needs of our business. If you'd like to explore flexible working arrangements, please discuss this with the hiring manager. Your request will be reviewed in-line with the requirements of the role/business needs of the team.

Hybrid working

We have a structured approach to hybrid working, where colleagues work at an onsite location on fixed, ‘anchor’, days, as set by the business area. Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

Barclays is built on an international scale.

Our geographic reach, our wide variety of functions, businesses, roles and locations reflect the rich diversity of our worldwide customer base. All of which means we offer incredible variety, depth and breadth of experience.
And the chance to learn from a globally diverse mix of colleagues, including some of the very best minds in banking, finance, technology and business. Throughout, we’ll encourage you to embrace mobility, exploring every part of our operations as you build your career.

Find more information

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